Green Castle Aero Club Ltd.

The meeting was called to order by President Tim Scheer at 6:30 PM.

OTHER BOARD MEMBERS PRESENT:  Don Nelson, Bob Dunn, Brett Lenz, Randy Stannard, and Karo Stigler

MEMBERS PRESENT:  Em Norden, Mark & Cherry Elbert, Andy Carpenter, Allen Schmidt, Mehrdad Zarifkar, Shawn Rhinehart, Jim Beeghly, and Mark Eads

The Minutes of the February 1, 2012 Board of Directors meeting were read by Karo.  Bob Dunn moved with second by Brett Lenz that the minutes be approved as read.  Vote taken; Motion carried.

OLD BUSINESS:

1. Treasurer’s Report:  Don said all the bills are current, we still have gas in the tank, and that there’s been very little flying because of the weather.
2. Airplanes.  All planes are “up” except the Citabria (which is still down for annual).  Mehrdad mentioned that the transponder panel is loose on 478, and Shawn suggested the alternator on the Skyhawk should be checked out (dropped a little power during flight).
3. Don said we have three new members:  Allen Schmidt, retired from Palo,  of North Liberty is in attendance and is a student; David Fishbaugher of Iowa is a student; and Scott Millman of Cedar Falls is an Air Care pilot for [possibly] St. Luke’s in Cedar Rapids.  WELCOME!
4. Don said we have “three positive investors and possibly two more.”
5. Don thinks “things are going to start looking up with activity around here.”  Allen will start his lessons within a week or so, and David will shortly.
6. Randy reported [re Tomasz hosting the Club’s website, backing our books up on his servers and the costs associated with this service] that Tomasz said “the numbers are okay and [he] will put it on his account.”  [Note:  At last week’s Board meeting, it was agreed by the Board that we’d continue reimbursing Tomasz for the cost of domain registration ($13/year per domain--there are three domain names) and for hosting ($1.99/month--that was being donated).]
7. Don said Jim Beeghly has spent at least a couple of hours working on the new contracts and Excel spreadsheets for investors.  Also, Don mentioned that John Navara has been working with him on the interest checks and learning the bookkeeping system.  Don said he really appreciates the time Jim and John have expended.
8. Scholarship.  Jim said nothing’s new re the scholarship and that the applications don’t usually start coming in until a couple of weeks before the deadline.  Mark Eads hasn’t had a chance to take the scholarship information to Solon, but he expects to be able to get there this week.  Randy said he’ll take information to Mid-Prairie and Hiland.

The meeting was called to order by President Tim Scheer at 6:30 PM.

OTHER BOARD MEMBERS PRESENT:  Don Nelson, Bob Dunn, Brett Lenz, John Navara, Randy Stannard, and Karo Stigler

MEMBERS PRESENT:  Rita Orr, Em Norden, Dave White, Shawn Rhinehart, Walker Olson, Jim Beeghly, Terry Koehn, and Mark Eads

The Minutes (reported by former secretary Tomasz Korwel) of the January 25, 2012 Board of Directors (“Board”) meeting were read by Karo.  Bob Dunn moved with second by Brett Lenz that the minutes be approved as read.  Vote taken; Motion carried.

OLD BUSINESS:

1. Treasurer’s report.  Don said he’s “in utter confusion,” but he’s learning one thing at a time [referring to the computer bookkeeping system].  John volunteered to help Don learn the system.  Don muttered that he “generally knows what the bottom line is and that’s about it.”  Good luck, John!
2. All airplanes are flying.  The Citabria is down for annual, and we’re getting the gear fixed.  Don said “it’s controllable by anybody who’s lucky enough to do it.”
3. Discussion was held re which 150 to sell . . . before we think about getting another 172.  Tim said Leroy’s thinking $10,000 for the airframe.  Randy said Terry still has the flyer from the last time we advertised to sell a 150 (possibly 19Q).  Don moved with second by Bob that we table the subject for now.  Vote taken; Motion carried.
4. Karo remarked that Calvin Colony is illegitimate [in the “alternate board member” role the Board unofficially bestowed upon him a few years ago] and suggested we legitimize poor Calvin by amending Art. IV, ¶ 4.2, as authorized by Art. XI, ¶ 11.1, of our current by-laws by either allowing for an alternate or changing the number of members the Board is allowed.  After much laughter, and a little discussion, re whether we should amend the by-laws to include an alternate Board member, change the number of actual Board members from seven to eight, or let Calvin live in disgrace, Randy moved with second by Bob that we change the number of actual Board members from seven to eight.  Vote taken; Motion carried.  John moved with second by Randy that Calvin Colony be legitimized by removing his unofficial title of “alternate” and dubbing him a full-fledged member of the Board of Directors.  Vote taken; Motion carried.

1. Don said that some time ago, the contract re investors and interest was changed, but doesn’t know where the revised contract is.  Jim will contact Tomasz re the location of the contract.
2. Karo brought copies of the [now outdated] by-laws for those members who would like a copy, and Don will keep several copies in the office.  John has now posted them on our website.  [Note:  Obviously, Karo will revise the by-laws, and they’ll be posted on our website.]
3. Don reported that we have one new member and a couple of real good prospective ones.
4. Karo reported scholarship information has been disseminated to City High, West High, Regina, Wash, Jefferson, Xavier, Kennedy, Marion, and Lin-Mar.  Chris Lenz took the information to Clear Creek-Amana for posting.  It was suggested the information be sent to Solon, West Branch, and Williamsburg.  Mark volunteered to take it to Solon; Karo will take care of West Branch and Williamsburg.
5. Shawn brought an interesting scholarship fund raising project:  personalized coins for trading, etc.  Discussion was held re waiting to see what kind of response we get re applications.
6. Tim suggested we sponsor a free ground school slot to a person “to get people going.”  Evidently, Marion’s been doing this for years.  Jim suggested something like a free introductory lesson and that the person could be offered to stay for ground school if he/she would like to.  Discussion was held with the decision made to see how the scholarship goes; then we’ll revisit the “free” idea.
7. Randy received communication from Tomasz.  Tomasz asks that his name “be removed form the Club’s bank accounts at Hills Bank,” and stated he no longer wished to be the guarantor for the Club on our credit card, and that “if no one will take his place as guarantor, [he] will be forced to close the credit card merchant account the club is using right now.”  Randy said we should see if it’s guaranteeing against fraudulent transactions or what it’s guaranteeing. Randy will ask Tomasz what it’s guaranteeing and if the system is consistent with management.  John stated he’ll be the guarantor (in case of fraud which covers losses up to the amount of transactions processed).  Tomasz, through Randy, also stated he’s hosting the Club’s website, that all three domain names are registered and kept on his servers, and that he’s been reimbursing himself for the cost of domain registration costs ($13/year per domain) and was donating the hosting ($1.99/month).  He asked if the club “is willing to continue reimbursing [him] for the cost of domains and hosting.”  Discussion was held regarding continuing with Tomasz backing up our computer to his servers or possibly going with Carbonite.  It was decided this will be treated as a general expense and he’ll be reimbursed.  Discussion was held re removing Tomasz’s signature from our bank account.  Randy and Tim will sign cards at the bank; Tomasz will be removed from the account.